If the documents of the board of directors are difficult to find or confusing directors are less likely at meetings prepared to discuss strategies and take action. This is especially true if the meeting agenda is not available in time, or if updates aren’t communicated in real time to all board members. This can cause confusion regarding the “right version” to look over.

It’s also difficult for boards to supervise and monitor companies if they do not have complete information and don’t have enough director discussions between board meetings. Meetings for board members with unclear agenda items, inadequate background on strategic issues, or a lot of irrelevant discussion can make it difficult for the chair to make the meeting more efficient.

The role of boards is to play as stewards of their businesses, and often have a significant impact on the performance of businesses. Ineffective boards can be toxic. A dysfunctional board might be characterized by a tense and unruly membership who try to simplify complicated issues or engage in discussions diverge from the subject. Worse the board could have members who remain inactive or MIA.

Boards are a complex organization and a board’s success requires the involvement of a variety of individuals who bring diverse viewpoints, experiences, and skillsets to the table. This is why a number of boards have formed audit as well as compensation, nominating governance, and financial services risk committees in addition their committees for board members. Many have ad hoc committees to help them tackle smaller-scale, more urgent issues.

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